How Smart Building Service Improves Employee Wellbeing and Increases Productivity

Smart building services, such as live queue management, meeting room management, and occupancy monitoring, serves not only the company but employees too by improving employee wellbeing and satisfaction using one thing: IoT sensors.

Smart building services improve employee wellbeing in many ways. It provides real-time hot desk occupancy status, live queue management, and promotes social distancing among others. All of these things impact employee wellbeing, which in turn, impacts company productivity. Many companies acknowledge employee wellbeing is important and have a dedicated employee wellbeing plan in place. Employee wellbeing is impacted in many ways in the workplace.

Providing a consistent and comfortable experience in the workplace is vital for improving employee productivity. A successful work environment is a tool that fosters workplace and organizational success.  It is proven that an employee-centric approach attracts and retains great talent; by using the best proptech IoT platform and smart building service and sensors, any company can increase productivity and encourage talent-retention.

Real-time hot desk occupancy status using smart office sensors

Employees spend a lot of time finding open desks and meeting spaces each week, and it costs companies a significant amount of money. In 2017, a Senion survey discovered that 4 in 10 office workers spend up to 60 minutes every week figuring out the occupancy status in their office. That wasted time translates into a productivity loss of 27.5 billion dollars each year due to a lack of real-time hot desk occupancy data. This financial loss does not account for the mental frustration employees experience when trying to find an unoccupied hot seat or meeting room. Smart office sensors can easily alleviate this financial and emotional burden.

Using Pointgrab’s smart office sensors, employees get a real-time view of all the available office spaces including hot desks occupancy, and meeting room occupancy. Employees no longer need to spend time going floor-by-floor looking for an empty hot desk or meeting room. Instead, employees can check the status of the hot desk occupancy directly from their laptop and book their spot beforehand. The smart building system also accounts for booked no shows and automatically releases meeting rooms after a certain amount of time has passed, depending on customizable preferences. Pointgrab’s smart office sensors are fully compliant with GDPR and other privacy laws, keeping employees and employee information safe and anonymous.

Smart office sensors offer live queue management

Just like Google’s popular times feature, you can provide your employees with real-time information on in-building corporate services.

56% of employees take a lunch break of 30 minutes or less

That is not a lot of time to do all the other tasks employees want and need to do during their break. To help employees optimize their time at work, smart office sensors can monitor and provide real-time office occupancy data. Smart office sensors identify the queues in the cafeteria, the IT lab, gym, or any other first-come-first-serve service areas.

Providing real-time occupancy and availability information can help employees understand if seats of key positions (e.g. administrators, managers) are being staffed, if there’s a likelihood of an available table in the dining area for their lunch break, or if the gym is packed with other people.

Real-time or live queue management is enabled with the use of smart office sensors that count people but don’t track people. The sensors recognize the shape of a person and not who they are. Our IoT platform does not take pictures nor infringe on employee privacy.  Smart office sensors provide real-time occupancy data that increases employee productivity while helping reduce health risks related to COVID-19 by promoting social distancing.

Promote social distancing by optimizing office space occupancy

Smart office sensors keep workplaces healthy and safe by promoting social distancing. CBS News says 50% of American professionals are afraid to return to the office because of COVID-19. Experts also say there are not enough health and safety policies in place and they are worried about their wellbeing. CBS News also says that offices will have to be reinvented and will be forced to give employees more space so they feel safe enough to return to the office.

A major part of any workplace employee wellbeing strategy should be using IoT platform solutions. By using Proptech solutions, organizations can ensure maximum efficiency, occupancy, and safety in the workplace without getting rid of hot desks and open spaces.

By adding smart office sensors to office buildings, companies often find that 50% of a building’s resources are unused even on peak attendance.  

Using smart building IoT analytics, companies can better use the space and protect employee wellbeing. PointGrab has four IoT platform functionalities that help organizations deploy effective social distancing policies, such as:

  • Real-time workplace occupancy sensors that count people and density
  • Smart office sensors monitor the distance between occupants in real-time
  • IoT building sensors monitor movement between zones
  • Smart office sensor Implementation efficient hygiene measures

Find out why PointGrab is the best IoT platform solution for any workplace. Schedule a free demo today.


Providing optimal work conditions for each employee is easy with smart office sensors.  The best IoT platforms and tools are managed with minimal effort from managers. Smart office sensors are the perfect solution for optimizing safe and efficient office spaces. Smart building analytics give actionable data and insights so companies can easily optimize office spaces and increase employee wellbeing, productivity, and safety.

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